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Online Solution

QR Code-Enabled Event Registration Portal

A Technical Triumph for Event Registration

USPs

No hardware dependency for scanning

Color-coded QR codes to differentiate attendees

Both entry and exit are tracked to provide real-time headcount

Gender-specific headcount is available for tailored arrangements for males and females

Meal-preference reporting is available for tailored veg & non-veg arrangements

Operational Challenges

Efficient event registration can be challenging—balancing large crowds, ensuring accurate data, reducing wait times, and maintaining seamless security checks for a smooth experience.

01

Security: Organize events with high-profile VIP guests while maintaining strict security measures

02

Registration Management: Manage large numbers of attendees & categorize them with color-coded QRs.

03

Real-Time Records: Accurately track headcounts of attendees for seating, meal, and accommodation arrangements

04

Record Keeping: Maintain accurate records of attendees for future reference and analysis.

Solution

To overcome these challenges, Anadee Digital Solutions has designed and developed an online event registration portal that allows customization to address any operational challenges.

Several technical aspects that Aandee Digital addresses in developing the robust portal are:

  • Ensuring the system handles a large volume of registrations and traffic surges without performance degradation.
  • Generating unique QR codes for each attendee and integrating them in real-time with the registration process.
  • Designing and implementing a comprehensive logging system to capture all activities.
Business Meeting

Features

Online Registration

A custom registration form can be developed to handle registrations. If needed, multiple members can register in a single form.

OTP Verification

For enhanced security, mobile numbers and emails are verified with a one-time password (OTP) before registration.

Admin Security Verification

Registrations are reviewed and verified by a dedicated security head or event administrator. Upon successful verification, a unique QR code is generated and sent to the attendee via email or SMS link.

Agent/Volunteer Creation

The admin can create login credentials for security staff or volunteers responsible for verifying QR codes at the event entrance.

Log Management

The system maintains logs of verifications, registrations, and other essential details for analysis and planning purposes.

Event Management

The system is designed to be flexible and scalable, enabling easy setup of registrations for various events.

Pricing

Upgrade for more dynamic QR codes, custom domains, collaboration, and more

PRO

starting from

INR 30k

What's included

  • 100 QR codes/registrations
  • 5 validators/volunteers for scanning
  • Unlimited scans
  • Seamless Check-in Process
  • 12 months of scan tracking history
  • 10 fields for registration
  • Scan locations

BUSINESS

starting from

INR 48k

What's included

  • 600 QR codes/Registrations
  • 10 validators/volunteers for scanning
  • Unlimited scans
  • Unlimited scan history
  • two type registrations, VIP and General
  • Scan locations
  • GPS tracking
  • Seamless Check-in Process
  • Real-time Attendance Tracking
  • Admin Verification for QR COde Generation for spam filtering.
  • Security and Anti-fraud Measures

BUSINESS PLUS

starting from

INR 78K

What's included

  • 2,000 dynamic QR codes per month
  • 2,000 QR codes/Registrations
  • unlimited validators/volunteers for scanning
  • Unlimited scans
  • Unlimited scan history
  • 3 type registrations, VIP and General and staff
  • Scan locations
  • GPS tracking
  • Seamless Check-in Process
  • Real-time Attendance Tracking
  • Gender-wise Attendance Tracking
  • Meal specific Attendance Tracking
  • Admin Verification for QR COde Generation for spam filtering.
  • OTP Verification
  • Badge Creation
  • Additional features as per your requirement
  • Security and Anti-fraud Measures

Results

The Anadee Digital Solutions portal successfully addresses Client's challenges and achieves the following results:

  • Enhanced Security: The three-level security system ensures the safety of the event, especially with the presence of any VIP Guest.

  • Efficient Registration: The online registration system streamlines the process for both general and vip guests, making it convenient and accessible.

  • Accurate Record Keeping: Detailed logs and records are maintained for analysis and future reference.

  • Scalability: The portal's modular design allows for easy adaptation to future events.

General

VIP Guests

Staff

Case Study

Anadee Digital Solutions' event registration portal played a pivotal role in the success of Scindia School's 125th annual year celebration, especially with the esteemed presence of Mr. Narendra Modi. It demonstrated the capability to efficiently manage registrations, enhance security, and maintain accurate records, ensuring a seamless and secure event.

This case study showcases the effectiveness of digital solutions in addressing complex challenges in event management, even in high-profile and sensitive contexts.

View case study
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